Ethical Sourcing Policy – Statement of Compliance
This Policy was last updated on 13 February 2015.
Australian Safety Wholesalers Pty Ltd (“ASW”) together with our import company, Australian Supreme Import (“ASI”), (collectively refered to as “the Company / We / Us / Our”), are committed to high standards of ethical conduct by working with all of Our suppliers to positively influence our social, ethical and environmental performance.
Our corporate and social responsibilities reside equally with our supply chain as within our company activities. We continually seek to ensure that the products and services We source are ethically produced. Suppliers who respect, comply with or interpret at the organisational level relevant laws, regulations treaties, covenants or other agreements, such as the International Labour Organisation (ILO) standards are preferred. We look for suppliers that demonstrate a commitment to implementing policies and practices consistent with and complementary to, our own. We believe these considerations to be the platform from which responsible behaviours can build.
A. LABOUR STANDARDS
The Company expect suppliers to adopt sound labour practices and to treat their employees fairly in accordance with local laws and regulations regarding labour and employment. We expect suppliers to adhere to the following requirements:
Employment is freely chosen
Suppliers will not use forced, bonded or involuntary prison labour. Workers are not required to lodge “deposits” or their identity papers with the employer and are free to leave once their shift ends or after giving their employer reasonable notice.
Suppliers shall not use child labour. “Child” is defined as a person who is younger than the local legal age for completing compulsory education. Suppliers shall verify the age of their workers and maintain copies of their workers’ proof of age. Suppliers shall follow all applicable laws, regulations and the ILO standards regarding working hours and conditions for all employees.
Suppliers shall not use involuntary labour. “Involuntary Labour” is defined as work or services which are extracted from any person under threat or penalty for its non-performance and for which the worker does not offer himself or herself voluntarily, and includes all manner of prison, bonded, indentured and forced labour. Workers must be free to leave once their shift ends and free to leave their employment after reasonable notice.
Immigration Law Compliance
Suppliers shall only employ workers with a legal right to work, including workers obtained through an employment agency. Workers’ legal right to work must be validated by reviewing original documentation prior to commencement of work.
Non Discrimination or Harassment
Suppliers shall employ workers solely on the basis of their ability to do the job and shall not discriminate on the basis of age, gender, racial characteristics, maternity or material status, pregnancy, sexual orientation, disability, national, cultural, religious or personal beliefs in relation to hiring, wages, benefits, termination or retirement. There shall be no inappropriate medical testing used in determining employment. Physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation shall be prohibited.
Freedom of Association & Collective Bargaining
Suppliers shall respect the rights of workers to associate, organise and bargain collectively in a legal and peaceful manner. Suppliers shall ensure that employee representatives are not discriminated against and have access to carry out their representative functions in the workplace.
Where the right to freedom of association and collective bargaining is restricted under law, suppliers must not hinder the development of parallel means for independent and free association and bargaining.
Working conditions are safe and hygienic
Suppliers shall provide a safe and hygienic working environment, including monitoring of compliance with applicable legislation, regulations and the ILO standards.
Suppliers shall ensure that personal protective safety equipment is available and workers are adequately trained in its use. Safeguards on machinery must meet or exceed local laws, and workers shall be provided with all appropriate protective equipment.
All working hours will comply with national laws and benchmark industry standards, whichever affords greater protection. Overtime work should be voluntary, and overtime should not be requested on a regular basis. Suppliers shall guarantee workers breaks and days off in compliance with applicable law.
Wages and Benefits
Suppliers shall provide wages and benefits that comply with all local laws and regulations or match prevailing local manufacturing or industry rates. Overtime pay shall be calculated at the legally required rate.
Regular employment is provided
To every extent possible suppliers must ensure work performed must be on the basis of a recognised employment relationship established through national law and practice.
Obligations to employees under labour or social security laws and regulations arising from the regular employment relationship shall not be avoided through the imposed use of labour-only contracting or home- working arrangements, or through apprenticeship schemes where there is no real intent to impart skills or provide regular employment, nor shall any such obligations be avoided through the excessive and prevalent use of fixed-term contracts of employment.
B. ENVIRONMENTAL STANDARDS
Suppliers shall as a minimum comply with all applicable laws and regulations relating to the environmental impacts of their business, and maintain procedures for notifying local authorities in the event of an environment accident resulting from the supplier’s operation. Supplier compliance with environmental law shall include any international or applicable local laws affecting the source of materials and processes used to manufacture products. Detailed performance standards are a matter for suppliers, but should address at least the following:
Waste is minimised and items recycled whenever this is practicable. Effective controls of waste in respect of ground, air, and water pollution must be adopted. In the case of hazardous materials, emergency response plans must be put in place.
Packaging and Paper
Undue and unnecessary use of materials shall be avoided, and recycled materials should be used whenever appropriate.
Processes and activities shall be monitored and modified as necessary to ensure conservation of scarce resources, including water, flora and fauna and productive land in certain situations.
All production and delivery processes, including the use of heating, ventilation, lighting, IT systems and transportation, must be based on the need to maximise efficient energy use and to minimise harmful emissions.
Proactively work with and provide assistance to the Company in selecting products which are environmentally beneficial.
Suppliers shall not be engaged:
1. in the manufacture of arms; or
2. in the sale of arms to governments which systematically violate the human rights of their citizens; or where there is internal armed conflict or major tensions; or where the sale of arms may jeopardise regional peace and security.
D. CONFLICTS OF INTEREST
Suppliers and contractors must avoid any situation that may involve a conflict or the appearance of a conflict between their personal interests and the interests of the Company. Each supplier and contractor must make prompt and full disclosure to Us of any situation which may involve a conflict of interest. Conflicts of interest include, but are not limited to:
1. Ownership of a significant financial interest in any competitor of Us.
2. Serving as a director, officer, partner, consultant or in any competitor of Us.
3. Acting as a broker, finder or other intermediary for the benefit of a third party in transactions involving Us or our interests.
4. Any other arrangement or circumstance, including family or other personal relationships, which might influence the supplier or contractor from acting in the best interest of Us.
E. INSIDER TRADING
Suppliers must ensure that non-public information obtained as a consequence of a relationship with Us may not be used for the personal profit of the supplier, contractor, their employees or of anyone as a result of association with their employees.
The Corporations Act 2001 contains stringent prohibitions against insider trading. This prohibited conduct applies both to the securities of Us and to those of Our customers, suppliers, or other companies with whom We does business.
F. BUSINESS COURTESIES AND INDUCEMENTS
Offering, giving, soliciting or receiving any form of bribe or under-the-table payment, including unauthorised gifts, is prohibited. Good judgment and moderation must be exercised to avoid misinterpretation and any adverse effect on the reputation of Us or Our employees.
G. INTELLECTUAL PROPERTY
Suppliers and contractors must use Our trade information, copyrights, and trademarks only in a manner that is permitted under their contract with Us, and in any event, safeguard them as assets of Us, and not misappropriate or infringe the trade information, trademarks, or copyrighted works of others.
Suppliers and contractors must not use Our trade secrets or proprietary or confidential information for their own purposes or disclose such information to unauthorised third parties.
Suppliers and contractors must use notify Us of any unauthorised use of Our name, trademarks and logo by a third party.
Suppliers and contractors must protect Our information, not disclose it to any third party, and use it only for Our business.
I. MONITORING AND COMPLIANCE
Generally, suppliers will not be engaged as a preferred supplier to Us unless the Ethical Sourcing Policy can be complied with and We consider your performance is acceptable, or genuine attempts are being made to address violations of this policy. We reserves the right to audit compliance with this policy or appoint a third party to conduct an audit. Any violations will be reported to the supplier’s management for their attention and, if appropriate corrective action. Regardless of corrective action required, We may terminate the relationship with any supplier who does not comply with the Ethical Sourcing Policy, without liability to the supplier for damages resulting from termination.
The provisions of this policy constitute minimum and not maximum standards and suppliers together with their contractors, must apply this policy as well as other applicable laws, and where the provisions of law and this policy address the same subject, they must apply that provision which affords the greater protection.
We reserve the right to apply additional standards on a case-by-case basis, having regard to existing principles already broadly accepted within the community (for example, additional ILO conventions or SA8000).